Wholesale Experience & Events Associate
RemoteOK • Worldwide
About the Job
As the Experience & Events Associate for the Wholesale Department, you will be responsible for executing and elevating the Julie Vos brand experience across in-store events, group dinners, showroom events, and visual merchandising initiatives. You will play a key role in bringing the brand to life through thoughtfully planned events, exceptional hospitality, and elevated customer experiences that strengthen relationships with our wholesale partners. The ideal candidate is exceptionally organized, hospitality-driven, service-oriented, proactive, and passionate about creating polished, memorable experiences that reflect the Julie Vos Brand. This person should possess excellent customer service and relationship-building skills, as they will work closely with our wholesale retail partners and serve as an extension of the Julie Vos Brand.
What Youâll Do:
Event Planning & Showroom Hospitality
Plan, coordinate, and execute wholesale showroom cocktail parties and client events
Manage all catering, rentals, staffing, décor, and event logistics
Create and manage budgets for showroom events, in-store events, and top retailer dinners
Track event budgets and expenses
Serve as on-site host for events, ensuring a polished and elevated guest experience
Maintain showroom hospitality standards year-round
Order and manage showroom supplies, entertaining materials, and event inventory
Coordinate seasonal event calendars and timelines
Plan and execute private group dinners with top retailers four times per year during the Dallas and Atlanta gift shows
Coordinate attendee lists for trade show dinners, retailer events, and showroom experiences, including managing invitations through Paperless Post, tracking RSVPs and guest engagement, and providing attendance and event reports
Coordinate Julieâs in-store appearances with retail partners
Serve as primary liaison between Julie Vos and hosting retailers
Create detailed itineraries and ensure all logistics are confirmed in advance
Communicate expectations, schedules, and deliverables with retail partners
Ensure stores are properly prepared for Julieâs arrival and events
Coordinate gifting, dinners, and hospitality surrounding retailer visits
Retail Partner Event Execution
Develop and maintain a standardized âRetailer Event Playbookâ
Clearly communicate expectations to retailers hosting a Julie Vos appearance, including:
Event promotion and customer/VIP outreach
Staffing requirements
Visual merchandising standards
Catering and hospitality expectations
Follow up post-event with recap notes, photos, and performance feedback
Visual Merchandising & Brand Display Operations
Execute Julie Vos visual merchandising initiatives across retail partners and
showrooms
Coordinate ordering, production, shipping, and installation of branded displays and fixtures
Manage timelines for store installations and seasonal refreshes
Coordinate directly with retailers, vendors, installers, and shipping partners
Troubleshoot installation or delivery issues as needed
Maintain consistency of the Julie Vos brand presentation across all locations
Support the planning, coordination, and execution of in-store events at the Julie Vos
Dallas retail location
Who You Are:
3-5 years of experience in event planning, client support, customer service, hospitality, retail operations, or a related field
Demonstrated success in planning and executing events, client experiences, or brand activations from concept through completion
Established network of vendors, venues, caterers, florists, event partners, and service providers preferred
Strong communication, negotiation, project management, and relationship-building
skills
Highly organized with the ability to manage multiple priorities in a fast-paced environment; meticulous attention to detail and accuracy
Exceptional written and verbal communication skills
Strong customer service mindset with the ability to represent the Julie Vos brand professionally and confidently
Ability to work independently, anticipate needs, solve problems proactively, and execute successfully
Experience coordinating logistics including travel, shipping, showroom food and beverage inventory, event materials and vendor management
Fully remote position with travel required
Willingness and ability to travel frequently for trade shows and events
Proficiency with Microsoft Office Suite, Outlook, Teams, and Slack; experience with project management tools is a plus
We believe that it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional jewelry that is our hallmark. Our employees' varied experiences and perspectives make our teams stronger and more dynamic, and we maintain a standard of kindness, empathy, encouragement and respect for one another.
Julie Vos takes great pride in being an Equal Opportunity Employer, with a longstanding policy of hiring based on talent, skills, and potential alone. We do not discriminate on the basis of age, disability, sex, race, national origin, religion or belief, ancestry, gender identity, pregnancy or maternity, relationship status, sexual orientation, or any other characteristic protected by law.